Offline DEMAT A/C Procedure

How to open an offline Definedge Securities demat account?

If the mobile number is linked to the Aadhaar, a resident individual’s demat account can be opened online.

As per the regulations, new accounts cannot be opened if the PAN is not linked with Aadhaar. Even if Aadhaar is successfully linked with PAN, it must still be updated in the IT records, which can take up to 7 working days.

To open an offline demat account, the following documents are required:

Equity trading and demat account form

Commodity account form

DDPI (PDF). Submitting DDPI is optional.

Supporting Documents

• A passport-size photograph to affix with the applicant’s sign across the photograph. This is required for equity and commodity applications
• Self-attested copy of the PAN with the applicant’s signature
• Any one of the following self-attested documents as address proof -
  • Driving Licence
  • Voter ID Card
  • Passport
  • Aadhaar card
    While submitting Aadhaar as proof, the applicant must ensure to black out the first 8 digits of the Aadhaar number.
    To download a masked Aadhaar online, the applicant should visit - myaadhaar.uidai.gov.in/ and tick the ‘Do you want a masked Aadhaar?’ option while downloading Aadhaar.
• A bank account proof in the applicant’s name. The bank proof can be one of the following:
  • A personalised cancelled cheque with the applicant’s name printed on it
  • Applicant’s Bank statement
  • Bank passbook copy with the bank account number, bank logo, seal, MICR, and IFSC code clearly visible.

• An income proof to trade in F&O. The income proof can be one of the following:

• In case of a salaried applicant: Latest Salary Slip / Latest Form 16
• Bank Account statement for last 6 months.
• ITR Acknowledgement.
• Demat account holding statement.
• Net worth certificates certified by C.A

What is In-Person Verification (IPV)

In-Person Verification (IPV) is the process of verifying that the documents submitted actually belong to the applicant trying to open the demat account. As per regulations, brokers can perform a video In-Person Verification (IPV).

Where to send your application and documents?

Once the applicant has gathered all the necessary documents for the application, they must e-mail the soft copy of all the forms to [email protected].

The forms will be reviewed in case any corrections are required.

After the forms are reviewed and approved, the applicant must courier all the documents to

Definedge Securities Broking Private Limited
B-523, Chintamani plaza, Near Western Express Highway Metro Station, Andheri Kurla Road,
Andheri- East
Mumbai-400099

Corporate Checklist for Demat Account Opening

• PAN of Corporate
• Address proof in the name of Corporate (latest 3 months bank statements or Landline telephone bill or Electricity bill)
• Bank proof in the name of Corporate e.g. Bank Passbook / cheque leaf /Bank statement.
• Copy of Balance Sheet for the last two financial years (to be submitted every year).
• Copy of latest share-holding pattern on the Company letterhead including the list of all those holding control, either directly or indirectly in the company in terms of SEBI takeover regulations, duly certified by the company secretary/ whole time director/ MD (to be submitter every year).
• Photograph, Proof of Identity, Proof of Address, PAN & DIN number of the whole time Director/ 2 directors in charge of day-to-day operations.
• Photograph, Proof of Identity, Proof of Address, PAN of individual promoters holding control— either directly or indirectly.
• Copy of Memorandum and Articles of Association and Certificate of Incorporation.
• Copy of Board Resolution for Investment in security markets, on the Company letterhead
• Authorized signatories list with specimen signatures, on the Company letterhead
• List of Directors on the Company letterhead

FORMAT OF BOARD RESOLUTION

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF __________________ HELD ON __________________ RESOLVED THAT the Company be authorized to open a Trading and Demat account with Definedge Securities Broking Private Limited (hereinafter referred to as'DSBPL')

RESOLVED THAT the Company to place orders with/give instructions to DSBPL for investment in securities market/dealing in Equities / Derivatives / Currencies / Commodities and other products in Derivatives, Currency and Cash segment of Bombay Stock Exchange Limited (BSE), National Stock Exchange of India Limited (NSE) and Multi-Commodity Exchange of India Ltd. (MCX).

RESOLVED FURTHER THAT any one of the following Directors/Executives/Officers of the Company, whose specimen signatures are appended here under.

Be and are hereby authorize jointly / severally to

1. Sign, execute and deliver orders, instructions letters, notes, contracts, share transfer forms and such other documents as may deemed necessary from time to time for the aforesaid purpose, and
2. Take all such actions and do all such things, as may be deemed prudent, necessary and expedient for giving effects to the above resolution from time to time.

RESOLVED FURTHER THAT the above resolution shall remain effective and in force till such time as a fresh resolution cancelling or amending the same passed by the Board of Directors of the Company and is furnished to DSBPL.

RESOLVED FURTHER THAT a copy of the above resolution duly certified as true by any one of the Directors of the Company be furnished to DSBPL and such other parties as may be required from time to time.

CERTIFIED AS TRUE COPY OF THE ORIGINAL

________________________________

Director/Authorized Signatory

FORMAT OF SHAREHOLDING PATTERN

Certified Date : _______________________________________________

Submitted by____________________________________to

SHARE HOLDING PATTERN of________________________as on _______________________

Equity/Preference (Please indicate and use separate sheet for Equity/preference shares)

* All initials to be expanded

NOTE : Persons holding 5% or more of the paid up capital should be shown separately and not clubbed in 'Others'.

Date : ____________________

Place :____________________

_________________________________________

(Signature of Authorised Signatory)

LIST OF AUTHORISED SIGNATORY

TO WHOMSOEVER IT MAY CONCERN

The below mentioned list are the authorised signatory of the company.

Yours Faithfully,

____________________________

(Signature of Authorised Signatory)

LIST OF DIRECTOR

TO WHOMSOEVER IT MAY CONCERN

The below mentioned list are the Director of the company.

Yours Faithfully,

____________________________

(Signature of Authorised Signatory)

Check List of Partnership

LLP checklist

HUF Checklist

1. PAN copy of HUF
2. Address proof of HUF (Bank Statement/ Bank passbook first page along with transactions/Utility Bill, i.e. Electricity Bill, Landline Bill)
3. Bank proof of HUF(Bank Statement/Personalized Cancelled cheque leaf)
4. PAN copy of Karta
5. Address proof of Karta(Copy of Aadhaar/Passport/ Driving License/ Voter ID)
6. Declaration by HUF & Consent Letter(Refer page number-27 of application form)
7. Three Photographs

If the applicant wishes to opt for derivatives segment, they need to provide any one document from below:

Note: All the documents should be self-attested along with HUF seal. On the KYC application, a seal is required for each signature.

Checklist For NRI:

NRI CHECK LIST – CASH SEGMENT

NOTE - To trade in the cash segment, it is compulsory for the NRI applicant to have a PIS bank account. An applicant can have only one PIS Bank account and it needs to be tagged with one broker at any point of time. If he/she already has an account with a broker, then he/she must also have a PIS bank account; he/she can use the same account with to trade but the applicant must first stop all trading activities with the first broker and intimate the PIS bank that he will now onwards trade with Definedge Securities.

For NRI applicants new to the stock market, they can open PIS Bank account with any of the banks that have a NRI division. They will need to have a savings bank account and they can contact the RM/Branch manager to open a PIS account for them. If they require any assistance in this regard, then he can reach out to Definedge.

Apart from PIS bank account details & account opening form, following documents are also required -

1. Passport Copy
2. Valid Visa Copy
3. PAN Card (It is mandatory irrespective of residential status.)
4. Identity Proof (PAN card, Driving licence, Voter ID card, Overseas Citizen of India card).
5. Overseas Address Proof (Driving License, Bank Statement, Lease/Rent Agreement, Utility Bill)
6. Indian Address Proof (Aadhar Card/Voter ID/Driving License/Bank Statement/Utility bill) (Optional for OCI/PIO).
7. Photograph
8. Savings bank account details – Any one or more of the documents mentioned below will be acceptable:

1. Specimen copy of cheque/cancelled cheque
2. Copy of Bank Statement
3. Copy of Bank Passbook
4. Letter from Bank

The aforementioned documents must contain IFSC/MICR code to be acceptable as proof for bank details.

9. FATCA declaration stating the Tax Identification Number (TIN) along with its respective proof
10. PIS letter (Only the PIS copy provided by the bank post account activation is acceptable)

For the KYC process of NRI applicants stationed abroad, following requirement needs to be fulfilled:

In case of NRIs, authorized officials of overseas branches of Scheduled Commercial Banks registered in India, Notary Public, Court Magistrate, Judge, Indian Embassy /Consulate General in the country where the client resides are permitted to attest the documents.

In case where ‘in-person’ verification for this category of applicants has been carried out by the staff of the DP, the NRI/FN would be exempted from obtaining attestation, as stated above. However, in such cases the arrival stamp in the applicant’s passport evidencing his/her arrival in India at the time of the in-person verification should be furnished.

NRI CHECK LIST – FNO SEGMENT

Apart from the Account Opening Form*, following documents are mandatory for opening NRO Trading and Demat Account.

1. Passport Copy
2. Valid Visa Copy
3. PAN Card (It is mandatory irrespective of the applicant’s residential status)
4. Identity Proof (PAN card, Driving licence, Voter ID card, Overseas Citizen of India card)
5. Overseas Address Proof. (Driving Licence, Bank Statement, Lease/Rent Agreement, Utility Bill)
6. Indian Address Proof (Aadhar Card/Voter ID/Driving Licence/Bank Statement/Utility bill) (Optional for OCI/PIO)
7. Photograph as per Account Opening Form requirement
8. Any one or more of the documents given below can be accepted as proof of bank details:

1. Specimen copy of cheque/cancelled cheque
2. Copy of Bank Statement
3. Copy of Bank Passbook
4. Letter from the Bank

9. The aforementioned documents must contain IFSC/MICR code to be acceptable as proof for bank details
10. FATCA declaration stating the Tax Identification Number (TIN) along with its respective proof
11. NRO BANK SATEMENT (LATEST SIX-MONTH BANK STATEMENT)
12. CP CODE AGREEMENT (CUSTODIAN PARTICIPANT AGREEMENT)